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SCROLL DOWN FOR COMPLETE DOCUMENT WITH PROPOSED REVISIONS.

David Yeagley, chair for the constitution and by-laws committee, shares the following preface regarding the AACP Constitution and By-laws as the rationale for changes being recommended:

Article IV – Goals
  1. Article IV has been amended to reflect the statement of goals written and voted by the AACP Board
Article VI – Business Sessions of the Association
  1. This title was changed from “Meetings” in order to provide better clarity.
  2. Reference to the Annual Convention was removed since this article only focuses on business sessions.
  3. Section F – This statement about simple majorities was originally included in the section on Membership and Voting.
  4. The order of Sections in this article were adjusted for greater clarity. Content was not changed.
Article VII – AACP Board & Board Meetings
  1. This section was originally titled “Board of Directors”
  2. All references to “Board of Directors” in this document were changed to “AACP Board” for consistency and greater clarity.
  3. Section E: Parliamentarian Procedures – reference to terms of service was removed here since it is covered in the next section. The Parliamentarian will follow the GC Rules of Order.
Article VIII Board Members – Terms of Service & Duties
  1. The Constitution and By-laws Committee combined Article VIII “Duties of Board Members” and Article IX “Terms of Service for Elected/Appointed Positions” into one article. This was done for clarity and ease of reading. No other substantive changes were made.
By-laws Section 8 – This section was added to the document to reflect current practice.
By-laws Section 9 – The Parliamentarian will be selected at the start of each “calendar” year rather than the start of the “fiscal” year.
By-laws Section 7. Vacancy
  1. Changes have been made to this section to more clearly spell out how vacancies are handled for each position.
    1. AACP President – This is a shift from having the AACP Board nominate two names for the membership to vote. Using the past president or president elect to fill the vacancy is a cleaner and more logical procedure.
    2. AACP Vice Presidents – This places the responsibility of filling the vacancy with the AACP Board.
    3. Union Representative – The statement about the following AACP Convention was added.
    4. The process for the E-news Editor was added.
Small Editorial Changes – There were a number of small editorial changes throughout the document that don’t affect the content of the document.


PROPOSED REVISIONS
(The current, unrevised Constitution and Bylaws is located further down. Revisions, both of content and editorial, are underlined, crossed out, and/or highlighted in yellow.)

Association of Adventist Camp Professionals

Constitution & Bylaws
Voted to recommend to the AACP Business Session by the AACP Board on September 13, 2016
 
 
ARTICLE I - NAME

The official name of this organization shall be the Association of Adventist Camp Professionals. It is identified as "AACP" in the following articles.
ARTICLE II - MISSION & VISION STATEMENTS
 
MISSION STATEMENT
 “To equip and support camp ministry professionals as they advance the kingdom of God”

VISION STATEMENT
Our mission will be fulfilled when we see members equipped, stake holders informed and supportive, and guests engaged and experiencing Jesus.
 
 
ARTICLE III – CORE VALUES
 
1) Biblically-based – God’s Word is the foundation upon which our ministry is built.
2) Christ-likeness – Jesus is our model as we serve the needs of our members.
3) Experiencing God in Nature – The study of God as revealed in His creation lies at the heart of Christian camping.
4) Excellence – We believe that God desires us to encourage excellence in our members.
5) Community – By intentional connections, we grow through worship, fellowship, sharing, professional practices and prayer.
6) Diversity – The unique perspective of each member makes us a stronger community.
 
ARTICLE IV - PURPOSE GOALS

The purpose  goals of the AACP is to are:
1. To encourage high professional practices in all facets of camp ministry, operation and service,
2. To effectively communicate the value of camp ministry to stakeholders,
3. To afford opportunity for every member to be a positive influence in the collective voice of Seventh-day Adventist Camp Professionals in North America, and
4. To provide quality education, appropriate training and useful resources to AACP camp members.
 
Provide networking opportunities for Seventh-day Adventist camp professionals such as:
a) Attending the annual AACP Convention
b) Receiving the Monthly E-news
c) Representatives connecting with Camp Professionals within that Union.
2. Provide specialized educational opportunities for the training of camp staff personnel.
3.  Develop programs and strategies that will support Adventist Camp Ministries in the North American Division.

4. Promote camp ministry as an integral part of the nurture and evangelistic outreach programs of the Seventh-day Adventist Church.

5.  Be a resource to local conference administration when they are in the process of selecting Camp Professionals.

6. Connect Camp Ministry professionals with business and ministry resources.

7. Effectively communicate the value of camp ministry to stakeholders.


8. Provide Christ-centered training and experiences to refresh Camp Professionals as they prepare for ministry to their guests.
 
 
ARTICLE V - MEMBERSHIP & DUES

Section A1. CAMP MEMBERS shall be actively involved or employed in Seventh-day Adventist camp ministries and are included in the camp membership dues.  These dues are voted at the regular business session and are based on a percentage of the camp’s total (gross) yearly expenses.
 
Section B2. INDIVIDUAL MEMBERS are those not associated with a member camp, but who support the vision and mission of AACP. Dues will be set by a vote at the regular business session.
 
Section C3. RECOGNIZED AACP CHAPTER (Club) MEMBERS belong to collegiate campus organizations that share and create Seventh-day Adventist camp ministry goals and philosophies as endorsed by the AACP board and are included in the AACP chapter (club) membership dues, which are set by a vote at the regular business session of the board of directors.
 
Section D4. BUSINESS MEMBERS are those who have camp-related products or services who wish to connect with the AACP members and support the vision and mission of AACP.  Dues will be set by a vote of the Board of Directors.
 
Section E5. EX-OFFICIO MEMBERS shall include the NAD Youth Ministries Director or his designee, and the NAD Camp Ministries Coordinator.  Dues are not required.
 
Section D6. HONORARY MEMBERS are those who have had a significant impact on Seventh-day Adventist camp ministries in North America.  These are nominated by AACP officers and approved by the AACP board.  Dues are not required.

 
ARTICLE VI - BUSINESS MEETINGSSESSSIONS OF THE ASSOCIATION

Section A. REGULAR BUSINESS SESSIONS - AACP shall have regular business sessions once each year at the convention. Written and/or email notice shall be given to the members at least 30 days prior to the date of any such session.

Section B. SPECIAL BUSINESS SESSIONS - The Board of AACPAACP Board may authorize at such time and place and method, as it deems necessary, special business sessions. Written and/or email notice shall be given to the members at least 30 days prior to the date of any such session.

Section C. AGENDA ITEMS - All business actions to be considered for a business session shall be received by the AACP President at least 60 days prior to the session date for consideration by the AACP board. Preliminary agendas will be published at least thirty days prior to the business session.


Section C.  Annual Convention, and Other Meetings - The AACP shall generally hold meetings for the purpose of such things as: networking, fellowship, sharing research, and discussing professional issues.

Section DF. QUORUM - A quorum will be the members present whether physically, for a physical meeting, or electronically, for an electronic meeting, at a duly-called business session.


Section ED. Membership and VOTING MEMBERS - All members of the AACP have equal voting rights of one vote per member except that each Chapters (clubs) have up to three votes each per their caucus.
 
Section F. SIMPLE MAJORITY - Items voted on during a business session will be decided by a simple majority unless otherwise stipulated by this document or a larger percentage is prescribed in the motion.

Section E. Agenda Items - All business actions to be considered for a business session shall be received in the office of the AACP President at least 60 days prior to the session date for approval or disapproval by the AACP board.

 
ARTICLE VII – BOARD OF DIRECTORSAACP BOARD DIRECTORS& BOARD MEETINGS

Section A. GOVERNING BODY - The AACP Board of Directors (known as the AACP board)  shall serve as the governing body of the AACP. As such, it shall exercise general administration over all matters pertaining to the Association.

Section B. MEMBERS  - The membership of the the AACP Board of Directors shall consist of the President, Executive Secretary/Treasurer, Vice President for Communication, E-News Editor, Vice President for Conventions, immediate past President, President-elect, one representative from each union, NAD Camp Ministries Coordinator, Union Youth Directors and President of each AACP Chapter (Club).   

Section C. MEETINGS - Regular meetings of the AACP Board of Directors shall be held at least twice a year for the purpose of reviewing the affairs of the Association and transacting such other business as may properly be brought before it. Telephone conference calls or other mutually-agreed electronic means are also an accepted form of board meeting.

Section D. AGENDA  -AGENDA - All agenda items to be considered shall be approved by a majority vote at the beginning of the board in sessionmeeting. Any additional items must be approved by the board at this time.

Section E. PARLIAMENTARY PROCEDURES  PROCEDURES – The board Board of Directors shall generally follow the NADGC Rules of Order. appoint a parliamentarian from among them at the beginning of each fiscal year. In the case of temporary or permanent vacancy, the Board shall appoint another parliamentarian from among themselves.
 
Section FINVITEES  –INVITEES The board may invite individuals as non-voting members to serve up to one year whose input would be a valuable resource toward furthering the mission of AACP and in fulfilling AACP’s purpose goals as an association.
 
Section G – PROXY VOTING Should a board member know in advance of the inability to attend a given board meeting, he/she may assign any other board member to serve as a proxy on any or all agenda items. Notice of this proxy must be made in advance of the board meeting via an email to the one serving as the proxy and to the rest of the board members, or in letter to the AACP President and Executive Secretary.
 
Section H – VOTING – SIMPLE MAJORITYDecisions will be determined by a simple majority.
 
ARTICLE VIII – DUTIES OF BOARD MEMBERS - TERMS OF SERVICE & DUTIES

Section A. PRESIDENT  - The President shall assume office after serving as President-Elect, then serve two years as President, and then serve two years as Past President.
 The President shall chair the meetings of the Board and the AACP business sessions, as well as serve as the leading officer of the Association. If the President is not available, the immediate Past President may chair the meeting.  If neither are available, the Executive Secretary/Treasurer may chair the meeting. The President may call a board meeting at any time that is deemed necessary. The President also serves as a member of the NAD Camp Committee.

Section B. PAST PRESIDENT - The immediate Past President shall serve as a member of the Board for two years following completion of the last elected term of office and other duties as assigned.

Section C. PRESIDENT-ELECT - The President-Elect shall assume office of the President after serving two years, and will chair the Constitution & Bylaws Committee and other duties as assigned.
 


Section DB. EXECUTIVE SECRETARY/TREASURER - The Executive S Secretary/Treasurer shall be the current NAD Youth Ministries Director.
 The Executive Secretary/ Treasurer or his designee is responsible for the financial records, minutes, funds and membership records of the Association, and serves as the primary liaison between the AACP and the NAD Camp Committee.
  The Executive Secretary/Treasurer shall be the current NAD Youth Ministries Director.

Section E. VICE-PRESIDENT FOR CONVENTIONS–The Vice President for Conventions shallbeshall be responsible for the planning and executing of the annual convention and chairing the Convention Planning Committee. He/she shall be elected by the members at a regular business session and serve for three years, of which the last year is to assist the newly elected VP for Conventions.



Section FC. VICE-PRESIDENT FOR COMMUNICATIONS The Vice President for Communications shall serve for two years andThe Vice President for Communications shall oversee the association’s communications from and on behalf of AACP., as well as chairing the Communications Committee.

Section GD. E-NEWS EDITOR – The E-News Editor shall serve for two years and publish the camp newsletter called the E-News and collect and maintain an accurate database for distribution.
 
Section HF. UNION REPRESENTATIVES The union representatives shall serve as members for two yearsThe union representatives  and shall work at the pleasure of the board.  They are to be a liaison between their local union camps and the AACP board.
, and to recommend any camps within their union for the Norm Middag Award of Excellence.

Section IG. AACP CHAPTER (CLUB) PRESIDENTSThe AACP Chapter (Club) Presidents shall serve for a term of one year and The Chapter President shall accept duties as assigned by the board.  They shall communicate information back to their chapter. Local chapters shall determine their own duties based on their specific constitution and bylaws.

Section JH. NAD CAMP COORDINATOR –The NAD Camp Coordinator shall serve at the pleasure of the NAD Camp Director and specifically serve as the Mentor Committee Chair and fulfill other accept duties as assigned by the board.

Section KI. UNION YOUTH DIRECTORSThese shall sServe at the pleasure of the board and support camp ministries within their local union through training, finance, nurture, and encouragement.
 
Section L.JPARLIAMENTARIAN  –PARLIAMENTARIAN The pThe responsibilities of the parliamentarian shall serve one year their duties include include::
1. Provides AACP members and the AACP board with training on simple parliamentary procedures as needed (how to state a motion, rules of debate, quorums, etc. Generally based on NADGC rules of order),
2. Maintains a copy of the constitution and bylaws at all business and board meetings,
3. Keeps track of the order of those wishing to speak, motions, amendments, voting, etc., and 
4. Assists with the election and voting procedures.
 
ARTICLE IX - TERMS OF SERVICE FOR ELECTED / APPOINTED POSITIONS

Section A. President - The President shall assume office after serving as President-Elect, then serve two years as President, and then serve two years as Past President.

Section B. Executive Secretary/Treasurer - The Executive Secretary/Treasurer shall be the NAD Youth Ministries Director.

Section C. Vice President for Communications - The Vice President for Communications shall be elected by the members at a regular business session and serve for two years.

Section D. E-News Editor – The E-News Editor shall be appointed (or re-appointed) by the board every two years and ratified by the body in a regular business session.

Section E. Vice President for Conventions - The Vice President for Conventions shall be elected by the members at a regular business session and serve for three years, of which the last year is to assist the newly elected VP for Conventions.


Section H. Union Representatives - The union representatives shall be members for two years.

Section I. Current AACP Chapter (Club) Presidents - The AACP Chapter (Club) Presidents shall serve for a term of one year.




 
BYLAWS
 
ELECTIONS,  AND VOTING, AND VACANCIES

Section 1. NOMINATING COMMITTEE  COMMITTEE -
a. The nominating committee shall be selected every odd year during that year’s AACP convention.
b. This committee will consist of a representative from each union selected by their union caucus, while the AACP Chapters (Clubs) shall form a single caucus to elect a representative to the nominating committee.
c. The nominating committee shall meet as necessary in order to present two names for each office no later than October 31st of the following year.
d. The nominating committee will meet primarily by phone conference and utilize technology as necessary for secret ballot voting.
e. The Executive Secretary/Treasurer or his/her designee shall call the meetings and serve as the chairperson of the nominating committee.
 


Section 2. POSITIONS TO FILLThe Nominating Committee will provide a minimum of two names for each of the following positions: President (elect), Vice-President for Communications, and Vice-President for Conventions.
 
Section 3 CANDIDATES - No AACP member shall be submitted as a candidate unless the nominating committee has verified with them their willingness to have their name placed before the membership. Candidates shall be full time employees of the Seventh-day Adventist Church.

Section 43. CANDIDATE INFORMATION - Prior to voting, a brief biography of each candidate shall be provided to the members by the chairperson or his/her designee of the nominating committee.


Section 54. ELECTION VOTING  -VOTING - Elections will be by secret ballot. The nominating committee shall oversee the counting of the ballots and submit a final report to the general session. The new officers shall be presented upon the official announcement of the ballot results.

Section 65. ASUMMPTION OF OFFICE  -OFFICE - Elected officers shall assume their office on January 1 following their election.

Section 76. UNION REPRESENTATIVES- Union representatives shall be selected by union caucus at each business session on a staggered-year basis. The following unions shall elect a representative every even year: Columbia, Southwestern, Lake, and Pacific. The following unions shall elect a representative every odd year: Atlantic, Canadian, Mid-America, North Pacific, and Southern.


Section 8. E-NEWS EDITOR - The E-News Editor shall be appointed (or re-appointed) by the  AACP board every  eventwo years and ratified by the body in a regular business session.
 
Section 9 – PARLIAMENTARIAN The board of directors shall appoint a parliamentarian from among themselves at the beginning of each fiscalcalendar year.

appoint a parliamentarian from among them at the beginning of each fiscal year. In the case of temporary or permanent vacancy, the Board shall appoint another parliamentarian from among themselves.
 
Section 7. BOARD VACANCIES  -

a. AACP PRESIDENT In the event that the President is unable to complete the term of service, the immediate past president will fill the position to complete the term. If for some reason the immediate past president is unavailable or unable to do so, then the president-elect shall complete the term.


b. AACP VICE-PRESIDENTS - In the event of a vacancy, the runner-up name on the ballot shall fill the vacancy for the remainder of the term. Should the runner up not be available to do so, then  the AACP Board of Directors shall appoint an individual to fill those responsibilities with at least a two-thirds majority vote.
 
ca. UNION REPRESENTATIVES - Should a union representative be unable to complete his/her termIn the event that vacancies are created on the AACP Board between elections, the AACP officersPresident, upon consultation with the Union Youth Director/Coordinator, will, will  bring to the AACP Board one or more names of qualified individuals to complete the calendar year of service. There must be at least a two-thirds majority vote by the board for approval. At the following AACP convention the Union will caucus to select their representative.appoint a replacement to finish the term of office.

b. AACP Officers - In the event of vacancies created among the AACP officers between elections, the Nominating CommitteeAACP Board will nominate two individuals from which the membership will elect one by email/mail ballot. The newly elected officer will assume office immediately upon election. (The Executive Secretary/Treasurer shall email/mail a ballot to all current members of AACP and announce a deadline of 30 days later for return of the ballot results).


d. E-NEWS EDITOR - Should a vacancy occur, the AACPBoard of Directors board shall appoint an individual to fill this role to the next AACP businsessbusiness session whereupon a name shall be submitted to the members at large for ratification.

Section 8. REMOVAL FROM BOARD – A member of the board may be removed by two-thirds vote of the board.  The Executive Secretary/Treasurer will call and chair this meeting.
 
FINANCES

Section 1. FISCAL AUTHORITY AND REPORTS - All financial matters shall be the responsibility of the Executive Secretary/Treasurer. A current financial report shall be made available at each board meeting and business session.

Section 2. FINANCIAL DECISIONS - New publications, major meetings, and other significant expenditures will be voted by the members in business session. The board may make routine financial decisions.
 
Section 3. BALANCED BUDGET - The board shall present a balanced budget to the members for consideration and vote at the annual business meetingsession. The membership may vote revisions as they deem necessary.
 
AMENDMENTS

The constitution and se bylaws may be amended and/or revised at any regular or special business session by a two-thirds vote of the delegates present and voting. However, the members of the Association must be advised, in the notice of such a meeting, of the proposed amendments and/or revisions. The amendments shall be sent to each member eligible to vote at least 30 days prior to the called meeting using email (or hard copy, if email is not available. Requests for hard copy must be made at least forty-five seventy-five days in advance of the business session).
 
 





Association of Adventist Camp Professionals
Constitution & Bylaws
Voted December 3, 2015
 

 
ARTICLE I - NAME
 
The official name of this organization shall be the Association of Adventist Camp Professionals. It is identified as "AACP" in the following articles.

ARTICLE II - MISSION STATEMENT
 
“To equip and support camp ministry professionals as they advance the kingdom of God”
 
ARTICLE III – CORE VALUES
 
1) Biblically-based – God’s Word is the foundation upon which our ministry is built.
2) Christ-likeness – Jesus is our model as we serve the needs of our members.
3) Experiencing God in Nature – The study of God as revealed in His creation lies at the heart of Christian camping.
4) Excellence – We believe that God desires us to encourage excellence in our members.
5) Community – By intentional connections, we grow through worship, fellowship, sharing, professional practices and prayer.
6) Diversity – The unique perspective of each member makes us a stronger community.
 
 
ARTICLE IV - PURPOSE
The purpose of the AACP is to:
1. Provide networking opportunities for Seventh-day Adventist camp professionals such as:
     a) Attending the annual AACP Convention
     b) Receiving the Monthly E-news
     c) Representatives connecting with Camp Professionals within that Union.

2. Provide specialized educational opportunities for the training of camp staff personnel.

3.  Develop programs and strategies that will support Adventist Camp Ministries in the North American Division.

4. Promote camp ministry as an integral part of the nurture and evangelistic outreach programs of the Seventh-day Adventist Church.

5.  Be a resource to local conference administration when they are in the process of selecting Camp Professionals.

6. Connect Camp Ministry professionals with business and ministry resources.

7. Effectively communicate the value of camp ministry to stakeholders.

8. Provide Christ-centered training and experiences to refresh Camp Professionals as they prepare for ministry to their guests.
 
 
ARTICLE V - MEMBERSHIP & DUES
1. CAMP MEMBERS shall be actively involved or employed in Seventh-day Adventist camp ministries and are included in the camp membership dues.  These dues are voted at the regular business session and are based on a percentage of the camp’s total (gross) yearly expenses.
 
2. INDIVIDUAL MEMBERS are those not associated with a member camp, but who support the vision and mission of AACP. Dues will be set by a vote at the regular business session.
 
3. RECOGNIZED AACP CHAPTER (Club) MEMBERS belong to collegiate campus organizations that share and create Seventh-day Adventist camp ministry goals and philosophies as endorsed by the AACP board and are included in the AACP chapter (club) membership dues, which are set by a vote at the regular business session.
 
4. BUSINESS MEMBERS are those who have camp-related products or services who wish to connect with the AACP members and support the vision and mission of AACP.  Dues will be set by a vote of the Board of Directors.
 
5. EX-OFFICIO MEMBERS shall include the NAD Youth Ministries Director or his designee, and the NAD Camp Ministries Coordinator.  Dues are not required.
 
6. HONORARY MEMBERS are those who have had a significant impact on Seventh-day Adventist camp ministries in North America.  These are nominated by AACP officers and approved by the AACP board.  Dues are not required.

 
ARTICLE VI - MEETINGS
Section A. Regular Business Sessions - AACP shall have regular business sessions once each year at the convention. Written and/or email notice shall be given to the members at least 30 days prior to the date of any such session.

Section B. Special Business Sessions - The Board of AACP may authorize at such time and place and method, as it deems necessary, special business sessions. Written and/or email notice shall be given to the members at least 30 days prior to the date of any such session.

Section C.  Annual Convention, and Other Meetings - The AACP shall generally hold meetings for the purpose of such things as: networking, fellowship, sharing research, and discussing professional issues.

Section D. Membership and Voting - All members of the AACP have equal voting rights of one vote per member except that Chapters (clubs) have three votes each per their caucus. Items voted on during a business session will be decided by a simple majority.

Section E. Agenda Items - All business actions to be considered for a business session shall be received in the office of the AACP President at least 60 days prior to the session date for approval or disapproval by the AACP board.

Section F. Quorum - A quorum will be the members present whether physically, for a physical meeting, or electronically, for an electronic meeting, at a duly-called business session.
 
ARTICLE VII – BOARD OF DIRECTORS
Section A. Governing Body - The Board of Directors (known as the AACP board) shall serve as the governing body of the AACP. As such, it shall exercise general administration over all matters pertaining to the Association.

Section B. Members - The membership of the Board of Directors shall consist of the President, Executive Secretary/Treasurer, Vice President for Communication, E-News Editor, Vice President for Conventions, immediate past President, President-elect, one representative from each union, NAD Camp Ministries Coordinator, Union Youth Directors and President of each AACP Chapter (Club).   

Section C. Meetings - Regular meetings of the Board of Directors shall be held at least twice a year for the purpose of reviewing the affairs of the Association and transacting such other business as may properly be brought before it. Telephone conference calls or other mutually-agreed electronic means are also an accepted form of board meeting.

Section D. Agenda - All agenda items to be considered shall be approved by a majority vote at the beginning of the board in session.

Section E. Parliamentarian – The Board of Directors shall appoint a parliamentarian from among them at the beginning of each fiscal year. In the case of temporary or permanent vacancy, the Board shall appoint another parliamentarian from among themselves.
 
Section F – Invitees – The board may invite individuals as non-voting members to serve up to one year whose input would be a valuable resource toward furthering the mission of AACP and in fulfilling AACP’s purpose as an association.
 
ARTICLE VIII – DUTIES OF BOARD MEMBERS
Section A. President - The President shall chair the meetings of the Board and the AACP business sessions, as well as serve as the leading officer of the Association. If the President is not available, the immediate Past President may chair the meeting.  If neither are available, the Executive Secretary/Treasurer may chair the meeting. The President may call a board meeting at any time that is deemed necessary. The President also serves as a member of the NAD Camp Committee.

Section B. Executive Secretary/Treasurer - The Executive Secretary/ Treasurer or his designee is responsible for the financial records, minutes, funds and membership records of the Association, and serve as the primary liaison between the AACP and the NAD Camp Committee.  The Executive Secretary/Treasurer shall be the current NAD Youth Ministries Director.

Section C. Vice President for Communications – The Vice President for Communications shall oversee the association’s communications from and on behalf of AACP.

Section D. E-News Editor – The E-News Editor shall publish the camp newsletter called the E-News and collect and maintain an accurate database for distribution.

Section E. Vice President for Conventions – The Vice President for Conventions shall organize the annual convention.

Section F. Union Representatives – The union representatives shall work at the pleasure of the board.  They are to be a liaison between their local union camps and the AACP board, and to recommend any camps within their union for the Norm Middag Award of Excellence.

Section G. AACP Chapter (Club) Presidents – The Chapter President shall accept duties as assigned by the board.  They shall communicate information back to their chapter. Local chapters shall determine their own duties based on their specific constitution and bylaws.

Section H. NAD Camp Coordinator –The NAD Camp Coordinator shall accept duties as assigned by the board.

Section I. Union Youth Directors – Serve at the pleasure of the board and support camp ministries within their local union through training, finance, nurture, and encouragement.
 
Section J – Parliamentarian – The responsibilities of the parliamentarian include:
1. Provides AACP members and the AACP board with training on simple parliamentary procedures as needed (how to state a motion, rules of debate, quorums, etc. Generally based on NAD rules of order),
2. Maintains a copy of the constitution and bylaws at all business and board meetings,
3. Keeps track of the order of those wishing to speak, motions, amendments, voting, etc., and 
4. Assists with the election and voting procedures.
 
ARTICLE IX - TERMS OF SERVICE FOR ELECTED / APPOINTED POSITIONS
Section A. President - The President shall assume office after serving as President-Elect, then serve two years as President, and then serve two years as Past President.

Section B. Executive Secretary/Treasurer - The Executive Secretary/Treasurer shall be the NAD Youth Ministries Director.

Section C. Vice President for Communications - The Vice President for Communications shall be elected by the members at a regular business session and serve for two years.

Section D. E-News Editor – The E-News Editor shall be appointed (or re-appointed) by the board every two years and ratified by the body in a regular business session.

Section E. Vice President for Conventions - The Vice President for Conventions shall be elected by the members at a regular business session and serve for three years, of which the last year is to assist the newly elected VP for Conventions.

Section F. Past President - The immediate Past President shall serve as a member of the Board for two years following completion of the last elected term of office.  They will serve as the mentor program coordinator and other duties as assigned.

Section G. President-Elect - The President-Elect shall assume office of the President after serving two years, and will chair the Constitution & Bylaws Committee and other duties as assigned.

Section H. Union Representatives - The union representatives shall be members for two years.

Section I. Current AACP Chapter (Club) Presidents - The AACP Chapter (Club) Presidents shall serve for a term of one year.


 
BYLAWS
 
ELECTIONS AND VOTING

Section 1. Nominating Committee - The nominating committee shall be selected every odd year during that year’s AACP convention. This committee will consist of a representative from each union selected by their union caucus, while the AACP Chapters (Clubs) shall form a single caucus to elect a representative to the nominating committee. The nominating committee shall meet as necessary in order to present two names for each office no later than October 31st of the following year. The nominating committee will meet primarily by phone conference and utilize technology as necessary for secret ballot voting. The Executive Secretary/Treasurer or his/her designee shall call the meetings and serve as the chairperson of the nominating committee.

Section 2. Candidates - No AACP member shall be submitted as a candidate unless the nominating committee has verified with them their willingness to have their name placed before the membership. Candidates shall be full time employees of the Seventh-day Adventist Church.

Section 3. Candidate Information - Prior to voting, a brief biography of each candidate shall be provided to the members by the chairperson of the nominating committee.
Section 4. Voting - Elections will be by secret ballot. The nominating committee shall oversee the counting of the ballots and submit a final report to the general session. The new officers shall be presented upon the official announcement of the ballot results.

Section 5. Assume Office - Elected officers shall assume their office on January 1 following their election.

Section 6. Union Representatives- Union representatives shall be elected by union caucus at each business session on a staggered-year basis. The following unions shall elect a representative every even year: Columbia, Southwestern, Lake, and Pacific. The following unions shall elect a representative every odd year: Atlantic, Canadian, Mid-America, North Pacific, and Southern.

Section 7. Vacancy -

a. Union Representative - In the event that vacancies are created on the AACP Board between elections, the AACP officers, upon consultation with the Union Youth Director/Coordinator, will appoint a replacement to finish the term of office.

b. AACP Officers - In the event of vacancies created among the AACP officers between elections, the AACP Board will nominate two individuals from which the membership will elect one by email/mail ballot. The newly elected officer will assume office immediately upon election. (The Executive Secretary/Treasurer shall email/mail a ballot to all current members of AACP and announce a deadline of 30 days later for return of the ballot results).

Section 8. Removal – A member of the board may be removed by two-thirds vote of the board.  The Executive Secretary/Treasurer will call and chair this meeting.
 
FINANCES

Section 1. Fiscal Authority and Reports - All financial matters shall be the responsibility of the Executive Secretary/Treasurer. A current financial report shall be made available at each board meeting and business session.

Section 2. New publications, major meetings, and significant expenditures will be voted by the members in business session. The board may make routine financial decisions.
 
Section 3. The board shall present a balanced budget to the members for consideration and vote at the annual business meeting. The membership may vote revisions as they deem necessary.
 
AMENDMENTS
These bylaws may be amended and/or revised at any regular or special business session by a two-thirds vote of the delegates present and voting. However, the members of the Association must be advised, in the notice of such a meeting, of the proposed amendments and/or revisions. The amendments shall be sent to each member eligible to vote at least 30 days prior to the called meeting using email (or hard copy, if email is not available. Requests for hard copy must be made at least seventy-five days in advance of the business session).
 
 

 
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